These are forms that may be necessary for graduate student quarterly registration and enrollment status.

Special Studies (VIS 298 or VIS 299)

These courses are expected to have a workload of approximately 10 hrs a week on a topic of choice that is proposed by the student(s) or faculty member for 4 units.

VIS 299 Individual research under the direct guidance of a faculty member.  

PhD 299's are only to be taken in the first quarter and after completing your qualifying exam, while you are All But Dissertation (ABD) with members of your committee.

VIS 298 Directed group study on specific topics not covered at present in the curriculum. Used as an experimental testing of courses that may be given a permanent number if proved successful.

To Register

  1. Complete proposal form outlining the project and proposed research 
  2. Submit a 299 Special Studies EASy request and upload the form in the Supporting Docs field 
  3. Meet and discuss research plans with Faculty member
  4. Faculty member approves and submits on EASy
  5. Upon notification from EASy confirm enrollment Units and Grading Option are correct on Student Academic History at MyTritonLink
  6. If errors make corrections on WebReg 

EASy Form Routing

  • Student submits
  • Faculty Advisor/Committee Chair Review
  • Visual Arts Program Review 
  • Scheduling Office Review
  • Registrar's Office Review
  • Notification from EASy Enrollment Authorizatoin Request Completed

Students may view where the form is in the routing process on EASy by selecting STATUS HISTORYEASY_StatusHistory_Image.PNG 

Pre-Authorization (VIS 295)

This course is expected to have a minnimum workload of approximately 10 hrs a week per a 4 units.  The VIS 295 is an Individual Study working directly with the committee chair on the MFA Thesis or PHD Qualifying Exam preperation.

VIS 295 MFA Individual thesis research with the student’s individual faculty adviser/committee chair in preparation for their comprehensive thesis exhibition for the MFA degree. These units can only be taken after completing the First Year Review and are most often taken in Winter of the 3rd year, or the quarter prior to the thesis exhibition.

VIS 295 PhD Individual thesis research with the student’s individual faculty adviser/committee chair in preparation for their qualifying exam.  Must have completed all required coursework and have an approved committee. Most often 12 units are taken in the quarter of the exam. With faculty adviser/committee chair approval 4 units may be taken in the quarter directly preceding your planned qualifying exam quarter. 

To Register

  1. Complete proposal form outlining the project and proposed research 
  2. Look on the Schedule of Classes to confirm your Advisor/Committee Chair is listed for a VIS 295.
  3. If Yes, submit a 295 Pre-Authorization EASy request and upload the form in the Supporting Docs field
  4. If your faculty is not listed for VIS 295 Pre-Authorization, email vis-grad@ucsd.edu with Faculty Name and wait to see name listed on schedule of classes and submit EASy Pre-Authorization request.
  5. Meet and discuss research plans with Faculty member
  6. Faculty member approves and submits on EASy
  7. Upon notification from EASy student enrolls on WebReg 

EASy Form Routing

  • Student submits
  • Visual Arts Program Review 
  • Faculty Advisor/Committee Chair Review
  • Notification from EASy
  • Student MUST enroll self on WebReg 

Students may view where the form is in the routing process on EASy by selecting STATUS HISTORYEASY_StatusHistory_Image.PNG 

Reading Course Contract

A reading course is an upper-division (100-189) undergraduate art history course taught by a permanent member of the Visual Arts PhD faculty. The student and faculty member must show the additional obligation and work required of the graduate student as it differs from the undergraduate syllabus. If a student is interested in taking an upper-division art history course taught by a visiting faculty member, their Faculty Advisor’s signature must be obtained.

  • Students cannot be employed as Readers for courses they are taking as a Reading Course.

To Register

  1. Complete proposal form outlining the additional workload/project and proposed readings 
  2. Meet and discuss with Faculty member
  3. Submit a Pre-Authorization  EASy request to waive UG pre-requisite requirements and upload the Reading Course contract form in the Supporting Docs field.
  4. Upon notification from EASy enroll on WebReg

EASy Form Routing

  • Student submits
  • Visual Arts Graduate Program Review
  • Instructor of Record Review
  • Visual Arts UG Program Review
  • Notification from EASy
  • Student MUST enroll self on WebReg 

Students may view where the form is in the routing process on EASy by selecting STATUS HISTORYEASY_StatusHistory_Image.PNG 

UC Intercampus Exchange

The Intercampus Exchange Program allows qualified graduate students to take advantage of educational opportunities at campuses within the UC system

As a participant in the Intercampus Exchange Program, you may enroll in courses at another campus, called the host campus. Authorization from both campuses is required for this exception. Submission of the application is required 4 weeks prior to the start of the quarter or enrollment.

For more information

Application UC Intercampus Exchange

 Application must be submitted electronically to vis-grad@ucsd.edu 

In Absentia

A full time registered student who has an academic need to conduct research outside of California for the entire quarter. Student pays 15 percent of the combined Educational and Registration Fees, and all the campus based fees. Student must submit a separate request for each quarter

More information about In Absentia

  1. Submit VIS 299 Special Studies EASy request
  2. Enroll on WebReg for 12 units
  3. Submit In Absentia Request
  4. Make sure to include city, state and Institution where you will be conducting research outside of California.

Leave of Absence

Graduate students are eligible for a maximum 3 quarters leave of absence with department approval.

A graduate student who is bearing a child, who has primary responsibility for the care of an infant or child under the age of five, and is in good academic standing may request an additional 3 quarters leave of absence (follow the same procedures below but specify "parenting" or "maternity" on the leave form as the reason)

More information about Leave of Absence

Submit Leave of Absence Request