Class Expenses/Course Material Fees

There are two types of classes, those that do collect course materials fees and those that don’t. If you are teaching a class you will receive an email from fiscal staff before the quarter that explains whether or not your class receives course material fees.

Without prior approval for an expenditure there is no guarantee that you will be reimbursed for any expenses incurred.

Classes that Collect Course Material Fees

Prior to the start of each quarter, fiscal staff will email each instructor teaching a course collecting course material fees. This message will provide an estimated budget based on course enrollments, how funds will be allocated and what purchasing is permitted. Final budgets are based on week 3 enrollments and staff will follow up during week 4 to confirm this budget. Courses that collect course materials fees are:

Course	Fee Per Student
VIS 10: Computing in the Arts Lecture	$20.00
VIS 60: Introduction to Digital Photo	$70.00
VIS 70N: Intro to Media	$20.00
VIS 80: Introduction to the Studio Major	$30.00
VIS 84: Film History	$20.00
VIS 105A: Drawing: Representing the Subject	$30.00
Vis 105B: Drawing: Practices and Genre	$30.00
VIS 105C: Drawing: Portfolio Projects	$30.00
VIS 106A: Painting: Image Making	$60.00
VIS 106B: Drawing: Practices and Genre	$60.00
VIS 106C: Drawing: Portfolio Projects	$60.00
VIS 107A: Sculpture: Making the Object	$75.00
VIS 107B: Sculpture: Practices and Genre	$75.00
VIS 107C: Sculpture: Portfolio Projects	$75.00
VIS 110N: Studio Honors II	$30.00
VIS 141A: Computer Programming Arts I	$32.00
VIS 141B: Computer Programming Arts II	$32.00
VIS 143: Virtual Environments	$20.00
VIS 145A: Digital Media I	$20.00
VIS 145B: Digital Media II	$40.00
VIS 146A: Computer Controlled Fabrication in Art I	$40.00
VIS 149: Cont Computer Topics	$20.00
VIS 151: Experimental Cinema	$20.00
VIS 152: Media in Social Context	$20.00
VIS 155: Media Artists at Work	$20.00
VIS 159: History of Art and Technology	$20.00
VIS 160: Senior Projects in Computing Arts	$30.00
VIS 160B: Honors Projects in Computing Arts II	$33.00
VIS 164: Photo Strategies	$66.00
VIS 165: B&W Darkroom	$72.00
VIS 165A: The Photographic Print	$75.00
VIS 165B: The Photographer's Studio	$75.00
VIS 167: Social Engag & Photography	$75.00
VIS 168: Pictorialism and Constructed Reality	$75.00
VIS 169A: Photography in Exhibition and Artist Books	$75.00
VIS 169B: Advanced Photographic Print	$72.00
VIS 171: Digital Cinema	$7.00
VIS 172: Motion Design and Visual Effects	$7.00
Vis 174: Media Sketchbook	$7.00
VIS 175: Editing, Theory and Practice	$7.00
VIS 176: 16mm Filmmaking	$65.00
VIS 177: Scripting Strategies	$7.00
VIS 178: Sound, Theory and Practice	$7.00
VIS 179: Intermediate Topics in Media	$7.00
VIS 190: Design Master Studio	$30.00
VIS 194S: Fantasy in Film	$20.00

Classes that Do Not Collect Course Material Fees

Courses that do not collect course material fees will not have regular or guaranteed funds available. As the department budget allows, there may be funds available to support the purchase of materials critical to the needs of the course. When funds are available, fiscal staff will email each instructor prior to the start of the quarter with instructions.

Spending Course Fees

For faculty to utilize course materials fees:

Submit a Financial Services Request Kuali Form (Kuali).
Wait for approval
After approval purchase the approved expense
1. Note: Prior approval is needed to guarantee reimbursement for all expenditures.
Submit receipts via the Financial Services Request Kuali Form.
Add fiscal staff as delegates in Concur
Fiscal staff will then process the reimbursement on behalf of the faculty member.

FAQs

What happens to the course fees collected if it is not spent by faculty?

That funding is utilized by the department to purchase materials or pay for necessary course expenses. These purchases are made by staff based on the decisions of area faculty.

Further Questions?

Email vis-fiscal@ucsd.edu for any unanswered questions or further support.